Privacy Policy

At Quarteom, we’re committed to protecting and respecting your privacy.

This Policy explains when and why we collect personal information about people sending us their resumes as well as other personal information (for example: copy of ID cards), how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to info@quarteom.com or by writing to Chaussée de la Hulpe 185, 1170 Brussels to the attention of the HR department. Alternatively, you can contact us by phone on the following number: +32 (0)496 67 02 06

Who are we?
Quarteom is a Belgian recruitment company offering services in the fields of engineering with registered address at Chaussée de la Hulpe 185, 1170 Brussels in Belgium. Quarteom is a Private company with limited liability

How do we collect information from you?
We obtain information about you when you send us your resume via our website by clicking on info@quarteom.com or when you send us your resume by mail (info@quarteom.com or to your Business Manager) or though a telephone screening or face to face interview in our offices.
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What type of information is collected from you?
The personal information we collect might include your name, address, email address, languages skills, birth date, salary expectations, professional experiences and information regarding your career and professional expectations.
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How is your information used?
We may use your information to:
- Save them in our candidates’ database;
- Submit your resume to our customers;
- Prepare a contract mentioning your name, address, function, salary package, …
- Share it to insurances companies working with us for group and hospital insurance purposes (employees only)
- Care about your salary payment (in collaboration with SDWORX)
- Contact you in the future for job opportunities

We are legally required to hold some types of information to fulfil our statutory obligations (for example the social report, DIMONA). We will hold your personal information on our systems for 2 years.
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Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Your personal information is accessible to our internal staff (Business Managers and recruiters) and may be communicated to our customers for a job vacancy upon your written consent.

Third Party Service Providers working on our behalf
We may pass your information (resume) to our third-party service providers, agents subcontractors, Managed Service Providers in order to respect the way candidates have to be submitted to a customer.

We may transfer your personal information to a third party as part of a recruitment procedure, or if we’re under a duty to disclose or share your personal data in order to comply with any legal obligation or to enforce or apply our terms of use or to protect the rights, property or safety of our supporters and customers. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

Your choices
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct communications for job purposes from us, then you can send an e-mail to info@quarteom.com asking for the deletion of your data in our systems.
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How you can access and update your information
The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: info@quarteom.com or write to us at Chaussée de la Hulpe 185, 1170 Brussels in Belgium, you can telephone +32 (0)496 67 02 06.

You have the right to ask for a copy of the information Quarteom holds about you. You have also right to ask for rectification regarding inaccurate information about you as well as asking for the erasure of your information in our systems.

When you give us personal information, we take steps to ensure that it’s treated securely.
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Links to other websites
Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.
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16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
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Transferring your information outside of Europe:
As part of the services offered to you through our website, the information which you provide to us might exceptionally be transferred to countries outside the European Union (“EU”). By way of example, this may happen if the resume of a candidate is sent to a Hiring Manager who would be located in the U.S. These countries may not have similar data protection laws. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy. We remind you that Quarteom is a Belgian company working at national level and that contacts outside of Europe are exceptional.

Review of this Policy
We keep this Policy under regular review.
This Policy was last updated in Augustus 2019.
Source : https://www.ageuk.org.uk/help/privacy-policy/